Profile Page

The Profile Page allows you to view and update your personal information, manage account settings, and customize your platform experience. This page is accessible to all users and contains essential account information and settings.

• Why this matters: Accurate profile information ensures proper communication, system functionality, and access to platform features.
• Who uses it: All users (Admins, Teachers, Students, Parents, Coordinators, Secretaries) who need to manage their personal information and account settings.
• When to use it: When updating contact information, changing passwords, managing preferences, or reviewing account status.

---

How to Use

Accessing Your Profile

1. Navigate to Profile: Click on your profile picture or name in the top-right corner of any page.
2. Profile Overview: View your current profile information and account status.
3. Account Status: Check if your account is active or inactive.

Viewing Your Profile Information

Personal Details:

• Name: Your full name as it appears in the system
• Email Address: Your primary email for login and notifications
• Role: Your assigned role (Admin, Teacher, Student, Parent, etc.)
• Phone Number: Contact phone number
• Address: Your residential or mailing address
• Gender: Gender information
• Date of Birth: Your birth date
• Join Date: When your account was created

NOTE: Personal details vary by the role of the User in the system.

Account Information:

• Account Status: Active or inactive status
• Last Login: When you last accessed the platform
• Account Type: Your organization type and permissions

Role-Specific Information:

• For Students: Personal information, parent information, academic progress
• For Parents: Linked children, contact preferences, payment information
• For Teachers: Assigned classes, subjects, salary information
• For Admins: System access level, administrative permissions

Editing Your Profile

Basic Information Updates:

1. Click the "Edit Profile" button on your profile page.
2. Update Fields: Modify any editable information:
   • Contact details (phone, address)
   • Personal information (name, gender, date of birth)
   • Communication preferences
3. Save Changes: Click "Save" to update your information.
4. Confirmation: You'll receive a confirmation that your changes have been saved.

Password Management:

1. Navigate to "Change Password" section.
2. Current Password: Enter your current password for verification.
3. New Password: Enter your new password (minimum 8 characters).
4. Confirm Password: Re-enter your new password to confirm.
5. Save Password: Click "Update Password" to save changes.

Role-Specific Features

For Students:

• Academic Information: View grades, attendance, and academic progress
• Class Schedule: Access your current class schedule
• Parent Information: View linked parent contact details
• Achievements: See academic achievements and certificates

For Parents:

• Child Information: View information about your linked children
• Payment History: Access payment records and outstanding balances
• Communication: View messages from teachers and administrators
• Academic Updates: Monitor your child's academic progress

For Teachers:

• Class Information: View assigned classes and subjects
• Salary Information: Access salary details and payment history
• Teaching Schedule: View your teaching schedule and assignments
• Professional Development: Track training and certification information

For Admins:

• System Access: View administrative permissions and access levels
• Organization Information: Access organization details and settings
• User Management: View user management capabilities
• System Settings: Access system configuration options

---

For Organization Types

---

Tips

• Keep Information Current: Regularly update your contact information to ensure you receive important notifications
• Use Strong Passwords: Choose strong, unique passwords and enable MFA for enhanced security
• Professional Photos: Use clear, professional photos for your profile picture
• Check Permissions: Review your account permissions and access levels regularly
• Backup Important Data: Keep backup copies of important information and settings
• Monitor Account Activity: Regularly check your login history for any suspicious activity
• Update Preferences: Adjust notification and communication preferences to match your needs
• Contact Support: Reach out to administrators if you need help updating restricted information
• Privacy Awareness: Be mindful of what information you share and who can see it
• Regular Reviews: Periodically review your profile information for accuracy and completeness

---

Related Articles

• Authorization Guide
• Navigation Guide
• Student Dashboard & Guide
• Parent Dashboard & Guide
• Teacher Overview
• Admin Overview